Virtual Offices

Virtual offices provide communication and business supports to businesses. They are a great option for businesses that are getting started or that are in transition and in need of temporary office solutions. A virtual office can also provide a longer-term option for small home-based operations looking to provide customers or clients a professional service.

About Virtual Offices

A virtual office allows business owners and their employees to work from any location, including at home. Users have access to a business email address and phone number, as well as a business address. Virtual office users also have access to common amenities, such as physical space to work or meet with clients, customers and other stakeholders.

Types of Virtual Office Services

With respect to communications, common services include live or automated phone answering, voicemail, and call forwarding. A remote receptionist may be provided to virtual office clients, replacing the need for a traditional receptionist. Certain providers may also offer a virtual assistant for occasional use, often at a per hour rate. This virtual assistant can provide administrative support from an off-site location. These services can be accessed from any location, whether you are working from home or travelling on business.

Virtual offices also provide physical space to do business. Services typically offered include mail management services, such as mail scanning, mail forwarding and courier services. Additional on-site services vary depending on the virtual office provider, but may also include multilingual reception staff, meeting spaces, workspaces, executive suites, and on-site amenities such as internet, fax, copying and printing, and conferencing tools. These services may be offered at a per-use fee in order to keep costs down for users. Certain virtual offices may also include staff amenities, such as a kitchenette.

One of the most important services provided by a virtual office is the use of a local business telephone number and a registered business address in London. This provides companies with a business address that can be used instead of a home address, which increases privacy and professionalism. Some of the best virtual offices allow businesses to use addresses in some of London's most desirable commercial districts.

Advantages of a Virtual Office

One of the main advantages of a virtual office is reducing operating costs and the cost of having a traditional office. For example, virtual offices allow businesses to reduce costs associated with maintaining their own office space, including paying for rent that can be significant in prime locations in London. There are also reduced costs associated with maintaining support staff, such as receptionists. There is also no need to have your own telecommunication systems, which can be costly to purchase and maintain. All support services are provided by the virtual office and included in one package with no long-term commitments.

At the same time, a virtual office helps businesses maintain a professional image and top quality services. This is achieved with convenient communication services and business space that can be accessed at any time depending on your day-to-day need. The use of a London-based telephone number and address for business use also promotes a high degree of professionalism.

A virtual office also helps increase productivity. With less time spent on community and lost time in traffic while travelling to a physical workplace, company owners and their employees can maximise their time achieving their business goals. Less community also means reducing the carbon footprint of a business by reducing the need to drive to work on a regular basis, which means virtual officers are a more environmentally friendly business solution. Thanks to virtual staff, lower productivity due to sick days or holidays can also be mitigated.

Choosing a Virtual Office in London

Top operators of virtual offices in London include Regus and Davinci Virtual Office Solutions, two of the biggest virtual office providers with hundreds of locations in the city. Other virtual office providers include Corporate Executive Offices (CEO), Alliance Business Centres, t(v)OC The Virtual Office Company, Servcorp, and VOX.

When choosing a virtual office provider, take into account how easily accessibly shared services are and whether services that are offered will meet your business needs both in the short term and the longer term. A virtual office might not be for every business, especially if actual physical space is needed to do work. At the same time, virtual offices can be a cost-effective solution to start or grow a business and provide a higher level of professionalism.